Services

Ancilla Systems Incorporated provides administrative, management and consultative services to or for the benefit of the Ancilla Domini Sisters, Inc. and the ministries of the Poor Handmaids of Jesus Christ. Professional expertise in the areas of administration, financial strategy and management, facilities and property management, information technology and development services is available. These administrative support services expand the organizational capacity of the ministries and strengthen community benefits.

Administration

• Accountable for management and operations of Ancilla Systems, including vision and direction consistent with the PHJC Ministry Model
• Plan and implement governance activities
• Oversee risk and insurance management program
• Provide human resources leadership in the areas of compensation and benefits, recruitment and retention, and administration of pension plans
• Manage Ancilla’s obligations related to former healthcare entities

Communications

• Develop annual reports and collateral material
• Assist with internal communications, press releases and press conferences
• Provide training for effective business writing skills
• Develop ministry newsletters

Development Services

• Share best practices in the field of development
• Facilitate communication between ministries regarding development activities
• Assist with creating Case Statements & Ministry Development Plans
• Provide assistance for the creation and maintenance of the donor database
• Coordinate implementation of events
• Coordinate newsletter and distribution for Northwest Indiana ministries
• Serve as a grants resource
• Assist with donor visits

Facilities and Property Management

• Provide project management for new construction
• Evaluate facilities relative to renovation and repair needs; assist with completion of projects
• Assist in developing budgets for repairs and upkeep of properties
• Work with real estate agents on the purchase, lease and sale of property
• Assist with developing safety and security training programs and emergency preparedness

Financial Strategy and Management

• Offer accounting and cash management services
• Provide strategic and analytical financial assessment
• Provide assistance with tax filings
• Assist ministries understand their current financial position
• Assess appropriateness of financial infrastructure compared to strategic initiatives
• Evaluate integrity and efficiency of financial reporting, make recommendations and support implementation
• Provide investment consulting services

Fund Development

• Determine fund development needs, with ministry analysis and strategy
• Assist with direct fund solicitation for program, operating and endowment needs and growth
• Coordinate and plan special event activities
• Identify types of grant funders to meet ministry needs
• Assess fund development database needs
• Support public relations for name recognition and fund development
• Develop capital campaign process

Governmental Compliance

• Evaluate, develop and determine effectiveness of compliance program, including code of conduct and policies & procedures
• Assist with risk assessment for compliance
• Audit contracts and policies for regulatory compliance issues
• Develop and assist with compliance education and communications

Information Technology

• Provide webmaster services and web hosting for all ministries
• Provide assistance with the purchase of computer hardware and software
• Provide coordination and assistance for computer hardware service
• Coordinate registration for Information Technology training classes

Resource and Supply Chain Management

• Conduct supply chain audits
• Assist in developing non-salary expense reduction opportunities
• Perform pricing analyses and audits
• Review contract utilization and contract compliance
• Assist in development of contracts for goods and services
• Purchase capital equipment
• Assist with sourcing supplies

Staff Directory

Requests for assistance may be directed to designated ASI staff members or by contacting 219-947-8500.